Streamlined interview scheduling with the Cronofy calendar integration

Connect your calendars to smoothly schedule interview sessions around your availability. The calendar integration is supported by Cronofy.

In this article:

• About Cronofy
• Supported calendar providers
• Security and privacy FAQs
• Connecting a calendar
• Disconnecting calendars

About Cronofy

The calendar integration in Maze Interview Studies is supported by Cronofy.

Cronofy is a calendar synchronization service that integrates with multiple calendar platforms, including Google, Apple, Outlook, Office 365, and Exchange. Their API allows us to embed calendar functions into Maze, allowing us to streamline scheduling. For additional information, visit cronofy.com

Cronofy adheres to strict data protection standards to safeguard user information. Their systems are designed to comply with global privacy regulations, so that all data handling meets the necessary security requirements.

For a detailed overview of Cronofy's security and privacy practices, please refer to cronofy.com/compliance-center 

Supported calendar providers

• Google
• iCloud
• Office 365
• Exchange
• Outlook

Security and privacy FAQs

Jump to:

• What type of access do Maze and Cronofy require?
• How do Maze, Cronofy, and the calendar servers interact?
• How does Maze access Cronofy internally?
• Are users connecting their calendars at an individual level or an organizational level?
• What permissions does Cronofy request from my calendar provider?
• What are the specific scopes for calendar access?
• Is there an access policy created for the application?
• Does the calendar integration comply with data protection laws?
• Can I request documentation on your security practices?

What type of access do Maze and Cronofy require?

Cronofy requires access to your team’s calendars. This includes:

• Reading calendar events
• Creating new events
• Updating existing events
• Deleting events

By connecting your calendar, you’re granting us permission to view and modify all event data associated with it. This level of access is necessary for managing and coordinating recruitment links and calendar events.

However, we’ll only make changes (create/update/delete) to events that we’ve created specifically related to interview studies. We won’t modify any other events on your calendar. Nevertheless, we need access to those events to determine the availability of the invitees participating in the study.

It’s important to note that our access is restricted to the calendar data of the individual who’s authenticating, not the entire organization.

While we’ll only be modifying events scheduled through Maze, we understand that you may still have concerns about calendar access. You can disconnect your calendar at any time after completing a study. If you start a new study, you’ll need to reconnect the calendar. This way, you can control who can see your calendar data at any time.

How do Maze, Cronofy, and the calendar servers interact?

Please refer to the Cronofy documentation for an architecture diagram showing the data flow.

How does Maze access Cronofy internally?

The authentication and authorization process follows these steps:

1. Users grant access to their calendars to Cronofy.
2. Cronofy uses OAuth2 as its authorization model.
3. Maze integrates with Cronofy using the granted permissions.

Learn more about authorization and authentication in the Cronofy documentation

Are users connecting their calendars at an individual level or an organizational level?

Users connect their calendars at an individual level.

What permissions does Cronofy request from my calendar provider?

Where possible Cronofy requests the least broad permissions it needs to be able to schedule events. However, the permissions exposed varies by provider. Here are the permissions broken down by provider:

Office 365 and Outlook

Authentication is via the GraphAPI and the requested permissions are:

• User.Read
• Calendars.ReadWrite
• offline_access

Exchange (for companies using on-premise Exchange)

Authentication uses EWS and the requested permissions are:

• offline_access
• openid
• email
• profile
• User.read
• EWS.AccessAsUser.All  (the scope is broad but is required to create and update events - Cronofy explanation here)

Google

Requested permissions include:

• email
• profile
• calendar

Apple iCloud

Authenticates using an App Specific Password as detailed here.

What are the specific scopes for calendar access?

The scopes for calendar access ensure that only necessary calendar-related actions are permitted.

Is there an access policy created for the application?

Since we authenticate with each team member’s account rather than at the account level, we don’t use a specific access policy. Instead, we request specific permissions as detailed in this FAQ.

Does the calendar integration comply with data protection laws?

The calendar integration complies with data protection regulations.

To learn more about our commitment to security and data protection, please visit the following pages:

• Maze: compliance.maze.co
• Cronofy: cronofy.com/compliance-center

Can I request documentation on your security practices?

Both Maze and Cronofy follow industry standards on security and privacy. We can provide documentation on our security practices upon request.

This includes:

• SOC-2 compliance report
• Penetration test results
• Non-Disclosure Agreement (NDA)

Connecting a calendar

You’ll be prompted to connect your calendar when setting up a recruitment link for the first time:

1. Create a new interview study.

2. In the ‘Recruit’ tab, click Create recruitment link.

   

3. Select your calendar provider and follow the steps to authorize Maze.

   

You can also connect one or more calendars from your personal settings:

1. Hover over Settings (

   
   ) at the bottom left corner of the side navigation, and click Personal settings.
   
2. Open the Scheduling preferences tab.

3. Select your calendar provider and follow the steps to authorize Maze.

   
4. To add more calendars, click + Add calendar account.

Disconnecting calendars

Disconnecting a calendar will revoke Maze’s access to it.

If you’re the study organizer and you disconnect your calendar, the recruitment link will close.

If a co-host disconnects their calendar, the recruitment link will remain open. However, that co-host’s calendar availability will no longer be considered when determining available times.

To disconnect a calendar:

1. Hover over Settings (

   
   ) at the bottom left corner of the side navigation, and click Personal settings.
   
2. Open the Scheduling preferences tab.

3. Any linked calendars will be listed under ‘Calendar accounts’. To disconnect, click Edit accounts.

   

4. To disconnect, click the Unlink button to the left of the email address associated with the calendar.

   

Still need help?

If you have any questions or concerns, please let our Support team know — we'll be happy to help!